Importing files

ProfExam Creator supports importing exams from other files of these two formats: PDF and TXT.

To import a file:

• On the “File” menu, select “Import...”
• At the bottom-right part of the “Open” window, select the type of the file to be imported (PDF or TXT)
• Locate the file and then click “Open”
• Wait for the completion of the 5 stages of importing

Importing from PDF files also fetches the images, so the process may take quote some time.

Structure of import file

To ensure the successful import, the PDF and TXT files must comply with the following structure:

• Information about exam
• Exam
• Case study of exam
• Question
• Case study for question
• Answer options
• Correct answer
• Description, explanation

• Question
• Case study for question
• Answer options
• Correct answer
• Description, explanation
• ...

Below are examples of the file structure.

Information about exam

Information about exam title, number, completion time, passing score, etc. is provided at the very beginning of the file.

Key	Value
Exam:	Exam title
Exam Name:	-
Exam name:	-
Time Limit:	Time allowed for passing the exam
Passing Score:	Passing score (minutes)
Date:	Date created/updated
File Version:	Version of the file
Version:	-

Exam
The application allows storing several exams in a single file. To enter the command for creating a new exam, type one of these keywords:

• Exam
• NewExam

Example:
Exam A

Case study

A Case Study section can be added to both the entire exam and a single question.
To add a Case Study for the exam, include this section after the “Exam” (or “New Exam”) option and before the first question (i.e. the “Question” keyword).

Keywords:

• Case Study
• Topic 1
• Topic ...
• Topic 11

Example:

NewExam

Case Study
Text to be placed to the Case Study section…

Question 1

...

Question

To mark the beginning of the question, use one of the keywords. Specifying the serial number for the question is not necessary.

Keywords:

• QUESTION
• Question

Example:
Question
Followed by the question text…

Answer options

Answer options begin after the question. The beginning of an answer consists of a capital letter followed by the period and the space. For example: “A. ”, “B. “, etc.

Example:
A. First answer
B. Second answer
C. Third answer

Correct answer

The import function automatically detects the type of the question by the correct answer. Here are examples of question type detection:

Keywords identifying the correct answer:

• Answer:
• Answers:
• Correct Answer:
• Correct Answers:
• Correct answers:
• Correct answer:

Record	Question type
Correct Answer: A	Multiple choice & Single answer
Correct Answer: A, B and C	Multiple choice & Multiple answer
Correct Answer: some text	Type answer

Section

The list of sections is generated automatically upon the completion of the import; therefore, there is no need to specify them manually.

Keyword: Section

Example:
Section: First section




Description, explanation

If you need to explain why a certain answer is correct, use the Explanation section. The entire text placed in this section will be automatically included.

Keyword:Explanation

Example:
Explanation:
The text below will be included in the hint.



Example of file structure

Exam Name: Example #1
Number: 000-000
Passing Score: 800
Time Limit: 120 min
File Version: 10.5
Date: 07/30/2015

NewExam

Case Study
Text to be placed to the Case Study section…

Question 1

Question's body

Case Study
Text to be placed to the Case Study section…

A. answer 1

B. answer 2

C. answer 3

D. answer 4

Correct answer: B

Section: First section

Explanation:
The text below will be included in the hint.

Question 2

Question's body

Case Study
Text to be placed to the Case Study section…

A. answer 1

B. answer 2

C. answer 3

D. answer 4

Correct answer: B

Section: First section

Explanation:
The text below will be included in the hint.

NewExam

Question 3

Question's body

Case Study
Text to be placed to the Case Study section…

A. answer 1

B. answer 2

C. answer 3

D. answer 4

Correct answer: B

Section: First section

Explanation:
The text below will be included in the hint.